Process to have Courses and Non-credit Activities Included in School/College Experiential Learning (EL) Plans


Existing Courses in CAPA

(that have not yet been submitted to EL for approval)


Upcoming Deadlines:

Requests for courses and non-credit activities must be submitted in CAPA and fully approved by all levels through the college/school Dean two weeks prior to the curriculum meeting.

Upcoming Meetings:

Coming soon!

 

  • Departments/colleges identify courses that they would like to include in the EL plan for their school/college
  • Using the CAPA system, department enters information/justification (why course should satisfy EL requirement) in the Non-Traditional Format field on the course application and then approves and submits courses to school/college level
    • Login to the CAPA system
    • Choose Course Initiator role
    • Click Begin a Course Change Proposal button
    • Choose course prefix and then course ID
    • Select Non-Traditional Format field
    • Enter information/justification in the Non-Traditional Format field (see EL rubric for justification). Be sure to include one desired EL area (creative, global, internship, leadership, research, or service)
    • Enter Originator of Request information at the bottom of the application and submit
  • The course change application (with EL justification) is routed through the CAPA approval process to the school/college dean’s office staff and curriculum committee for approval
  • School/college forwards EL course requests (using the CAPA system) to the University Curriculum Committee (UCC)
  • EL subcommittee of the UCC considers requests as they are received
  • If approved by the subcommittee, requests will be preseented to the UCC as an information item
  • Upon approval, courses will be added to the EL plan for the school/college 

New Courses

(developed for the EL requirement)

  • Departments develop new courses that they would like to include in the EL plan for the school/college and propose a new course application in the CAPA system
    • Login to the CAPA system
    • Choose Course Initiator role
    • Click Begin a New Course Proposal button
    • Enter course prefix and number
    • Enter information for the new course on the application
    • Enter information/justification (why course should satisfy EL requirement) in the Non-Traditional Format field on the course application (see EL rubric for justification). Be sure to include one desired EL area (creative, global, internship, leadership, research, or service)
  • Department approves and submits courses to school/college level using the CAPA system
  • The new course application (with EL justification) is routed through the CAPA approval process to the school/college dean’s office staff and curriculum committee for approval
  • School/college forwards EL course requests (using the CAPA system) to the University Curriculum Committee (UCC)
  • School/college approved and submits courses to UCC using the CAPA system
  • EL subcommittee of the UCC considers request for EL approval as they are received
  • If approved by the subcommittee, the EL approval will be noted on the course when the new course is approved
  • New courses are simultaneously submitted to the UCC for consideration
  •  If approved by the UCC, new course proposals will be submitted to the Provost for consideration
  • If approved by the Provost, courses will be approved and added to the EL plan for the school/college (after final approval in CAPA)

Non-Credit Activities

Non-credit activities that will satisfy the EL requirement for a school/college require school/college approval.

Non-credit activity proposals should indicate how the activity helps students achieve the learning outcomes as identified in the selected area of experiential learning (Creative, Global, Internship, Leadership, Research, or Service).  Many activities encompass multiple areas of experiential learning, but there must be a primary area identified in which the activity will satisfy the requirement. (See EL rubric.)

Non-credit activity proposals should be submitted to the appropriate curriculum committee or other college faculty governance body, and then to the dean's office. After consideration and approval by the school/college dean, the dean’s office will submit the proposal to the Office of Experiential Learning. The EL Office will review the proposal for completeness and alignment with EL learning outcomes, and forward it to the EL subcommittee of the UCC for consideration. As with EL courses, non-credit activities approved for EL will be presented to the UCC as information items and added to the EL plan for the school/college.

To access the form for non-credit activities, contact the Office of Experiential Learning at ugael@uga.edu.